Intellectual Property Policy

Last modified: Feb 1, 2025

At Regystra, we are committed to protecting intellectual property rights while fostering a platform where users can manage their activities with ease. This policy outlines the ownership, responsibilities, and processes for addressing intellectual property (IP) matters in connection with our platform.

Regystra is a white-label software platform that enables our customers to manage their sports organizations, events, teams, etc. We provide a Software as a Service (SaaS) platform, while customers are responsible for customizing it with their own branding, logos, colors, policies, contracts, and content. You own the content you upload to Regystra, and we respect your rights to it.

As a customer, you are fully responsible for ensuring that any content uploaded to the platform—whether by you, your staff, your users, parents, coaches, or third parties—complies with all applicable laws, including copyright, intellectual property, and data protection regulations. Regystra does not monitor, verify, or assume liability for content uploaded by customers or their users.

By using Regystra, customers acknowledge and accept full responsibility for:

  • The accuracy, legality, and ownership of all content uploaded to the platform.
  • Ensuring that their users (parents, coaches, staff, volunteers, or third parties) do not upload content that infringes on intellectual property rights or violates any applicable laws.
  • Managing and enforcing their own policies, contracts, and user guidelines within their customized platform.

Regystra reserves the right to remove content or suspend access if a violation of intellectual property, copyright laws, or any other applicable regulation is reported.


Definitions

  • Intellectual Property (IP): Refers to intangible creations of the mind, including but not limited to copyrights, trademarks, patents, trade secrets, and proprietary technologies.
  • Content: Refers to any material uploaded, shared, or transmitted on the platform by customers & users, including but not limited to text, images, videos, logos, event details, and other user-generated content. Customers and users are solely responsible for ensuring they have the legal rights, including ownership or appropriate licensing, to upload and share such content on the platform.
  • Infringement: Refers to any unauthorized use, reproduction, distribution, or modification of intellectual property that violates the rights of the IP owner. Users must ensure they have the necessary rights or licenses for any content uploaded to Regystra. Unauthorized uploads may result in content removal, account suspension, or legal action.


1. Ownership of Intellectual Property

Regystra Intellectual Property: All intellectual property rights, including but not limited to copyrights, trademarks, service marks, trade secrets, patents, and proprietary technologies, in connection with Regystra’s services, remain the sole property of Regystra. Customers & Users are granted a limited, non-exclusive, revocable, and non-transferable license to access and use Regystra strictly for their internal business operations. This license does not grant any rights to modify, distribute, sublicense, or commercially exploit any part of Regystra’s software, trademarks, or proprietary features.

You are prohibited from using, storing, copying, reproducing, modifying, translating, publishing, broadcasting, transmitting, distributing, performing, uploading, creating derivative works from, displaying, licensing, selling, or otherwise exploiting any content on the Services, except as expressly permitted under the Agreement. Additionally, you may not decompile, reverse engineer, or otherwise attempt to access the source code of any content on the Services.


2. Customers and User-Generated Content

Ownership of Customer and User-Generated Content: Customers and Users retain all ownership, rights, titles, and interests in the content they upload to the platform, including but not limited to event details, logos, images, and text. By submitting content, users grant Regystra a non-exclusive, worldwide, royalty-free, irrevocable license to use, reproduce, display, and distribute such content for service delivery, promotional materials, marketing, and platform improvements. This includes, but is not limited to, the right to feature customer logos, names, and branding on our website, case studies, advertisements, and promotional materials by default, without additional compensation. Customers may opt out of promotional use by submitting a written request to Regystra.

If you are a sports organizer, this license includes a non-exclusive, limited right for Regystra to use your organization’s trade name, trademarks, service marks, logos, and other distinctive brand features for promotional, marketing, and service implementation purposes in connection with your use of our services.


3. Customers and User Responsibilities

Customers and Users agree that all content uploaded to the platform is either their original work or they have obtained all necessary permissions or licenses to use the content. Regystra is not responsible for verifying the ownership of uploaded content, and users assume full responsibility for any claims of intellectual property infringement. Customers are fully responsible for the actions of any individuals or third parties they authorize to access their Regystra account, including but not limited to employees, contractors, volunteers, coaches, and team managers. Any violation of this policy by an authorized user will be treated as a violation by the account owner, who may be held legally and financially liable for any resulting claims or damages. Customers must ensure that all authorized users comply with Regystra’s terms, and any disputes arising from user actions remain solely the responsibility of the account owner.


4. Prohibited Content

Customers & Users may not upload, share, or distribute content that:

  • Infringes upon any copyright, trademark, patent, or other intellectual property rights of a third party, including unauthorized use of logos, images, or text.
  • Violates applicable copyright laws, including the Digital Millennium Copyright Act (DMCA), or any related regulations.
  • Contains malware, viruses, or any other harmful code designed to disrupt, damage, or gain unauthorized access to systems.
  • Promotes or encourages illegal activities or behaviors.
  • Is harmful, abusive, harassing, defamatory, vulgar, obscene, hateful, or otherwise objectionable based on race, ethnicity, gender, religion, nationality, disability, sexual orientation, or age.
  • Deceptively misrepresents facts, including the use of misleading or fraudulent content.
  • Promotes misinformation, including falsified claims, deepfakes, or misleading AI-generated content.
  • Encourages activities that violate applicable laws or third-party rights.
  • Fails to align with the intended use of the platform, such as content irrelevant to sports or sports management.


5. Reporting Intellectual Property Violations

If you believe that your intellectual property rights have been infringed by content hosted on our platform, you may submit a formal notice to info[at]regystra.com. The notice should include:

  • Contact Information: Your full name, address, email, and phone number.
  • Description of the Alleged Infringement: A detailed description of the intellectual property and the alleged infringement.
  • Location of the Infringing Material: A URL or clear description of where the material is located on our platform.
  • Good Faith Declaration: A statement, under penalty of perjury, that you have a good faith belief that the use of the material is not authorized by the intellectual property owner, its agent, or the law.
  • Authorization Statement: A statement that the information provided is accurate, and that you are the owner of the intellectual property or authorized to act on behalf of the owner.
  • Signature: A physical or electronic signature of the intellectual property owner or authorized representative.

Regystra will review all notices of alleged infringement promptly. If necessary, we may remove or disable access to the infringing material and notify the content uploader. Please note that submitting false or fraudulent claims may result in legal consequences.


6. Regystra’s Rights

Regystra reserves the right to take the following actions to address violations of intellectual property rights or breaches of this policy:

  • Content Removal: Remove or disable access to any content that violates intellectual property rights, breaches this policy, or is reported as infringing.
  • Account Suspension or Termination: Suspend or terminate accounts involved in repeated or severe violations. Regystra defines repeated violations as multiple confirmed instances of IP infringement, and severe violations as those causing material harm to third parties or Regystra.
  • Legal Action: Initiate legal proceedings against users who repeatedly or willfully infringe upon third-party intellectual property rights or engage in activities that harm Regystra or its users.

When appropriate, Regystra will provide notice of the alleged violation and will allow the user to respond before action is taken. However, in cases of severe or repeated violations, we reserve the right to act without prior notice.

These measures are intended to ensure compliance with intellectual property laws and to protect the rights of all platform users.

Any feedback, feature suggestions, or improvements provided by users may be used by Regystra for product development without compensation or obligation to the user. Any updates, enhancements, or modifications made to the platform remain the exclusive property of Regystra. Customers acknowledge that any requested customizations or feature developments made at their request shall not grant them ownership, licensing rights, or financial claims over Regystra’s intellectual property.


7. Indemnification

Customers agree to indemnify, defend, and hold harmless Regystra, its parent company, subsidiaries, affiliates, officers, directors, agents, contractors, licensors, service providers, subcontractors, suppliers, employees, successors, and assigns (collectively, “Indemnified Parties”) from and against any claims, damages, liabilities, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or related to:

  • User Content: Claims alleging that content uploaded, shared, or transmitted by users infringes upon intellectual property rights, privacy rights, or other proprietary rights of third parties.
  • Legal Violations: Any violation of applicable laws or regulations by the user.
  • Misuse of the Service: Claims arising from any unauthorized or improper use of the Service by users or their end-users.


8. Governing Law and Dispute Resolution

This policy is governed by the laws of Quebec, Canada. Any disputes related to intellectual property claims shall be resolved exclusively in the courts of Quebec.


9. Confidentiality of Platform Access

By using our Service, you agree to maintain the confidentiality of any information, features, and functionalities provided by Regystra. Users may not share, disclose, sublicense, sell, rent, lease, or provide access to Regystra’s platform, tools, API, software, or data to any third party, including competitors or service providers offering similar functionalities. Users are prohibited from scraping, data mining, or extracting information from Regystra’s platform by any automated or manual means. Violation of this clause may result in immediate account termination and legal action. This includes, but is not limited to: sharing login credentials, granting unauthorized API access, scraping data, or reverse-engineering Regystra’s proprietary systems.


Contact Us: If you have questions about this policy or need further clarification, please contact us at: info[at]regystra.com.